Sometimes you have to send something that is too big to be sent by post, and to important/urgent to be sent by sea freight. Then air freight is the right option for you.
1. First thing you need to do, is to make sure everything is packed well to be shipped by air freight. (cardboard boxes, wooden boxes, barrels, etc). If you have more then 5 pieces you should consider it to put everything on a pallet and wrap shrink foil around it. This to be sure the shipment stays together during the transport.
2. Then you should check the dimensions and weight of the shipment. Note that most airplanes can load pallets with a maximum height of 160 centimeters (63.0 in). If you exceed the 160 centimeters (63.0 in), you will have to ship it with a freighter (that’s a plane that is only used to transport freight).
3. Then you should send a request for an offer to your local freight forwarder at the country of departure. There are many websites online, providing you a quotation service. www.imexcargo.com is one of them.) You need to provide the freight forwarder with the following info: Inco-term, pick-up address, dimensions of the cargo, number of pieces, weight of the cargo, destination, commodity of the goods.
4. The freight forwarder will then send you his offer. It will probably consist out of a few charges. The most common charges are explained beneath:
5. Airline’s charges
6. Air freight (A/F): the air freight charge is a price per chargeable kg. (if you want to calculate the chargeable weight of your shipment, then check the chargeable weight calculator at www.freightfly.com). The air freight will be charged per weight. With this I mean that a shipment of 1 kg will probably be more expensive per kg than a shipment of 500 kg.
7. Fuel (FUE): the fuel charge is normally the price for fuel/kg actual weight.
8. Security (SCC): This is a charge for the security measures they need to take. This is normally also charged per kg actual weight.
9. Local charges
10. The local charges are charges like the customs clearance, pick-up, handling, screening, etc.. If it is not clear to you how to calculate them, it is probably best to ask your freight forwarder for a little explanation.
11. If you accept his offer, you will have to send him the commercial invoice for the customs clearance (or you do the customs clearance yourself of course ).
12. The freight forwarder will then pick-up the cargo and make all the documents ready. Kindly ask your forwarder for a copy of the AWB (air waybill).